Item

Notes

Action By

Action Due

1.0

Clubs Attending & Apologies

1.1

The Following Clubs were in attendance at the meeting

Badgemore Park, Bicester, Brailes, Buckingham, Burford, Carswell, Chipping Norton, Drayton, Ellesborough, Frilford Heath, Hadden Hill, Hazlemere, Kirtlington, Magnolia,   North Oxford, Oxford City , The Oxfordshire, Shrivenham Park, Studley Wood, Tadmarton Heat, Waterstock and Witney Lakes

N/A

N/A

2.0

Secretary’s Report (Read by John Summers in Steve’s absence)

2.1

Steve reported that league season had proceeded relatively well with a minimum of administration problems.  There were only 2 late results reported, none of which resulted in any penalties under the league rules.

A number of match fixture dates were rearranged within the rules, but the match between Brailes & Mentmore was postponed. The committee ruling on this had been unnecessary postponed (could not raise a team) and a 4 points penalty under league rule 8 had been imposed and this not had not been re-scheduled, but fortunately the result of this match if it was played would not impact the end position of the teams in the league.

In Section 3 the title was Buckingham & Drayton Park had tied on points, with Buckingham willing the title based on head to head results between the clubs as provided for under Rule 8.

Steve also advised that following a match between Bicester & Shrivenham Park a request for an R&A rule clarification had been requested before result was posted related to an playing marking and lifting an opposing teams ball on the green without authority from that opposing team. The league confirmed that “Under Rule 20-1, a player's ball may be lifted by his opponent only with the authority of the player. Since B was not entitled to lift A's ball, B incurred a penalty stroke (Rule 18-3b).” This being a direct quote from the R&A decision book.  Both parties had accepted the league confirmation of the rules.

Although unfortunate, the incident was a breach of the rules of golf and although the result either way did not stop Bicester from being relegated they were abiding by the rules of golf as were Shrivenham Park who requested confirmation from the league. 

The result had meant that Shrivenham Park lost that hole as the result of the penalty shot being added, which subsequently meant that individual match was lost rather than tied with Shrivenham Park therefore ending up level on points with North Oxford who had a better head to head result to remain in section 2.

N/A

N/A

2.2

Steve also advised that Mentmore had decided not to not to compete in the Foursomes for the 2010 season

N/A

N/A

2.3

Oxford City and Frilford Heath were thanked for hosting the semi finals of the KO Cup as was Mentmore for hosting the final which had been won by Frilford Heath

N.A

Closed

2.4

Steve advised that Badgemore Park had asked to be allowed to become members of the league and playing in section 4 for 2010.

The clubs voted in favour of Badgemore Park joining the league for the 2010 season and they would enter the league as a section 4 team.

N.A

Closed

2.5

In concluding Steve’s report the clubs who had not yet done so were asked to register their 2010 club contacts via the electronic form available from the results page of the website by 31^st December 2008. Where clubs did not register new contact information last years details would be used for the 2010 season. User ID’s and passwords would remain the same as for the 2009 season.

ALL

31/12/09

3.0

Treasurers Report

3.1

Copies of the leagues income and expenditure were circulated showing an end of season balance of £2356.79 down £3.47 on the year.

SH

Closed

3.2

Simon proposed that league membership fees for the 2010 season would remain at £50 with a volunteer £10 entry fee for the KO club per club. Simon also proposed as has been tradition in past years that the league funds the cost of the dinner to the amount of £5 a head for the first 10 heads a club.

ALL

Closed

3.3

The clubs were asked to vote on accepting the accounts as made available and the fees proposed for 2010 voted in favour of this.

N/A

N/A

3.4

Invoices would be emailed out to league reps in January 2009

SH/SJ

30/1/10

4.0

League Sponsorship

4.1

John believed that Shaw Gibbs have agreed to continue their sponsorship into the 2010 season. Simon will check this and let league know if this is not the case.

SH

31/12/09

5.0

Rules and Proposed Rule Changes

5.1

At the beginning of the season Carswell asked about eligibility of one of their players who training for a PGA qualification and when they become ineligible to play in the league. The league committee had exchanged a number of emails on this and generally agreed that professionals as defined by the R&A and documented in its rule book should not compete in the league.

N/A

N/A

5.2

As a result of the previous item the clubs were asked if they wish therefore to change league rule 6 from:

6. Players

Players can only play for one League Club during one playing season. If any Club is found guilty of playing an ineligible player, the offending team will forfeit the points won in the match and also be deducted four points.

To…..

6. Players

Players must be of amateur status and can only play for one League Club during one playing season.  If any Club is found guilty of playing an ineligible player, the offending team will forfeit any points won in that particular match to their opponent’s team and will also be deducted four points.

The clubs voted in agreement to this rule change and Steve would update the rules on the web accordingly.

SJ

31/12/09

6.0

League Dinner

6.1

The league dinner had been held at The Oxfordshire for the past few years, but they are going through building works when the league traditionally hold the presentation dinner in February or March, so no arrangements were presented at the AGM.

ALL

Closed

6.3

Clubs had been asked earlier on in the season if they were interested in hosting the presentation dinner. The following clubs indicated they may be willing to host the event.

Drayton Park, Frilford Heath & Magonila Park.

N/A

N/A

6.4

Simon agreed to contact each of these clubs over the next two weeks to get cost proposals from them, which would be posted on the web for league clubs to vote on which to go for. It was noted that the date of the presentation dinner should ideally not be during the school half term.

SH

1/12/09

6.5

Clubs were asked to watch the website for this information and then confirm which option there preferred. This will need to be complete ASAP so that arrangements could then be made to entertainment based on the date and location voted on.

AL

20/12/09

6.5

Steve would also set up the link on the website for clubs to confirm numbers attending, with that info being automatically sent to the above reps who were organising the presentation dinner.

SJ

Closed

7.0

Formation of Committee for 2009

7.1

John Summers was at the end of his 1^st year of his 3 year appointment as league Chairman and would continue as chairman for a further 2 years.

N/A

N/A

7.2

Simon Hopkins was at the end of his 1^st year of his 3 year appointment as league Treasurer and would continue as treasurer for a further 2 years

N/A

N/A

7.3

Steve Jackson was at the end of his 2^nd year of his 3 year appointment and would continue as league secretary for the next year.

N/A

N/A

7.4

John asked for volunteers to act as section reps. Mike Abbotts from Brailes to join the committee as section 3 rep with the section 1, 2 & 4 reps remaining unchanged as follows.

Section 1 Co-ordinator – Jeff Archer

Section 2 Co-ordinator – Shaun Smith

Section 3 Co-ordinator – Mike Abbotts

Section 4 Co-ordinator – Paul Slade

ALL

Closed

8.0

Any Other Business

8.1

John asked the each section winners and the KO winners to confirm the names to him of their respective 2009 teams 31^st January so they could be announced at the presentation dinner. These clubs were reminded that they will be presented 10 individual trophies with additional trophies available at c£10 each.

Tadmarton Heath

Chipping Norton

Buckingham

Hazlemere

Frilford Heath

31//1/10

8.2

John also asked that the league trophies & KO Cup winners from the 2007 season be returned to him by 31^st January they can be engraved with 2008 winners prior to presentation night. This could be to his home or c/o Frilford Heath Golf Club.

Burford

Oxford City

Shrivenham Park

Buckingham

Tadmarton Heath

31//1/10

8.3

The date for the 2010 KO final was set for Saturday 6^th November 2010. Again the final to be held on neutral venue. Frilford Heath has advised that they are willing to host if they do not get through to the final. Steve asked if any others wish to host as possible alternative and Burford confirmed that will also be able to host.

ALL

Closed

8.4

The first round draw would be published in 1^st Week of April following receipt of all subscriptions and the volunteer entry fee for the KO.

JS/SJ

6/4/09

8.5

The last day of the 2010 season would be set for Saturday 30^th October 2010. As in past years all clubs will be asked to play there final match by way of blind draw. John/Simon proceeded to draw these matches.

N/A

N/A

8.6

There being no other business the meeting closed and clubs arranged their 2010 fixtures.

N/A

N/A